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Security and Privacy

Computer Security Basic Awareness Training (Required)

Training is required and should be completed per instructions provided during employee orientation. NOTE: You will need the free Adobe Reader externa link software in order to complete the training using the materials referenced below.

Per DHHS policy all Division employees, contractors, temporary staff, volunteers, interns, guests, and other individuals who have or will be provided access to DPH information systems must follow the instructions below to complete proper Computer Security Basic Awareness Training:

Requirement 1 (Two parts):

  1. Review the Computer Security Basic Awareness Training presentation (PDF, 149 KB).
  2. Print and sign the DPH Computer Security Basic Awareness Training Record (PDF, 15 KB) in order to confirm training.

Requirement 2 (Two parts):

  1. Review the Acceptable Use for DHHS Information Systems Policy (PDF, 48 KB).
  2. Print and sign the User Certification of Notification and Agreement of Computer Use Policy (PDF, 16 KB).

Requirement 3 (One part):

Please return both signed forms to DPH Human Resources.

Division of Public Health
Human Resources
1930 Mail Service Center
Raleigh, NC 27699-1930
[Attn: HR HIPAA Coordinator]

Supplemental Security Materials:

Basic Privacy Awareness Training - HIPAA: How DHHS Privacy Policies AFFECT YOU (Required)

Training is required and should be completed per instructions provided during employee orientation. NOTE: You will need the free Adobe Reader software in order to complete the training using the materials referenced below.

Per DHHS policy all Division employees, contractors, temporary staff, volunteers, interns, guests, and other individuals who have or will be provided access to DPH information systems must follow the instructions below to complete proper Basic Privacy Awareness Training:

Requirement 1 (Two parts):

  1. Review the DPH Basic Privacy Training presentation (PDF, 284 KB).
  2. Print and sign the DPH Privacy Training Record (PDF, 9 KB) in order to confirm training.

Requirement 2 (Two parts):

  1. Review the Division of Public Health Confidentiality Agreement
  2. Save, print, and sign the Division of Public Health Confidentiality Agreement (signature line is at bottom of Word document linked directly above)

Requirement 3 (One part):

Please return both signed forms to DPH Human Resources.

Division of Public Health
Human Resources
1930 Mail Service Center
Raleigh, NC 27699-1930
[Attn: HR HIPAA Coordinator]

Supplemental Privacy Materials:

Security FAQs

Where can I find official information about computer security policies for state government employees?

Information security documentation for state employees is available through the following websites:

What should I do if I suspect the security of my computer has been compromised?

Please contact your LAN Support Team immediately.

How can I protect my computer from viruses, worms, and other malicious software (malware)?

If you work onsite, your LAN Support Team should have network security measures in place to protect your computer. If you work remotely, you may be more vulnerable if you have not consulted with your LAN Support Team to secure your system. If you are uncertain you have adequate security in place, please contact your LAN Support Team. In addition, the Enterprise Security and Risk Management Office has some antivirus and malware tools available.

What is Spyware?

Please refer to the WebRoot Spyware Information Center externa link for detailed information about Spyware, including steps to prevent, detect, and remove Spyware.

I have very little knowledge of security issues. Where can I learn more about security?

Please consult with your LAN Support Team and refer to the following resources:

US-CERT (United States Computer Emergency Readiness Team)

Additional Websites

I received a piece of SPAM with an attachment -- should I open the attachment?

It is strongly advised you DO NOT open the attachment. The attachment may contain a virus, or some other malware that could compromise the security of your system and/or the network. If you suspect you have received a piece of email that could harm systems operations, as opposed to a regular harmless (though annoying) piece of SPAM, please contact your LAN Support Team. DO NOT forward the attachment until asked to do so. If you have received a piece of SPAM you are quite sure is harmless and want to report the offending piece of email, please refer to the following question.

Where/how do I report SPAM?

Please follow the instructions on ITS's "Spam Information" page.

Note: If you are using Outlook 2003 and above as a client you may be able to attach the piece of spam to a new message with a subject line of "spam" without having to save the message to your desktop first (per the instructions at the link above).

How to attach another message using Outlook?

  1. With a new message open click the arrow to the right of the paperclip icon beside the "Send" button.
  2. This will bring up a drop-down to insert a file or item. Click "Item" (rather than "File").
  3. Select "Inbox" in the top half of the dialog.
  4. In the bottom half, scroll to the piece of spam in the list.
  5. Select the piece of spam.
  6. Click OK.
  7. The piece of spam should attach to your new message. Proceed with reporting per ITS instructions.

Where can I find documentation on HIPAA compliance?

HIPAA information is available at the following website: http://www.schs.state.nc.us/hipaa/.

What can I do to protect myself or my business from ID theft?

The North Carolina Department of Justice's website includes a section covering prevention and mitigation of ID theft - see Protect Your Identity externa link.